Ms Excel V-2007 Short Cut Keys


Ms Excel Short Cut Keys
Apply to : Ms Excel V-2007
TIP :  To keep this reference available when you work, you may want to print this topic. To print The following lists contain CTRL combination shortcut keys, function keys, and some other common shortcut keys, along with descriptions of their functionality. this topic, press CTRL+P.
NOTE :  If an action that you use often does not have a shortcut key, you can record a macro to create one in this article CTRL combination shortcut keys Function keys , Other useful shortcut keys .
CTRL combination shortcut key Description
CTRL+SHIFT+(  Un hides any hidden rows within the selection.
CTRL+SHIFT+)  Unhides any hidden columns within the selection.
CTRL+SHIFT+&  Applies the outline border to the selected cells.
CTRL+SHIFT_  Removes the outline border from the selected cells.
CTRL+SHIFT+~  Applies the General number format.
CTRL+SHIFT+$  Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+%  Applies the Percentage format with no decimal places.
CTRL+SHIFT+^  Applies the Exponential number format with two decimal places.
CTRL+SHIFT+#  Applies the Date format with the day, month, and year.
CTRL+SHIFT+@  Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+!  Applies the Number format with two decimal places, thousands separator, and minus sign (- ) for negative values.
CTRL+SHIFT+*  Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a Pivot Table, it selects the entire Pivot Table report.
CTRL+SHIFT+:  Enters the current time.
CTRL+SHIFT+”  Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+) Displays the Insert dialog box to insert blank cells.
CTRL+Minus (- )  Displays the Delete dialog box to delete the selected cells.
CTRL+;  Enters the current date.
CTRL+`  Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+’  Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1  Displays the Format Cells  dialog box.
CTRL+2  Applies or removes bold formatting.
CTRL+3  Applies or removes italic formatting.
CTRL+4  Applies or removes underlining.
CTRL+5  Applies or removes strikethrough.
CTRL+6  Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+8  Displays or hides the outline symbols.
CTRL+9  Hides the selected rows.
CTRL+0  Hides the selected columns.
CTRL+A  Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. PressingCTRL+A a

second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point
is to the right of a function name in a formula.
CTRL+B  Applies or removes bold formatting.
CTRL+C  Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D  Uses the Fill Down command to copy the contents and format of the topmost cell of a
selected range into the cells below
CTRL+F  Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G   Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H   Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I  Applies or removes italic formatting.
CTRL+K  Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink
dialog box for selected existing hyperlinks.
CTRL+N   Creates a new, blank workbook.
CTRL+O   Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P  Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells  dialog box with the Font tab selected.
CTRL+R  Uses the Fill Right command to copy the contents and format of the leftmost cell of selected range into the cells to the right.
CTRL+S  Saves the active file with its current file name, location, and file format.
CTRL+T  Displays the Create Table dialog box.
CTRL+U  Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. Available only after you have cut or copied an object, text, or cell contents
CTRL+V   Inserts the contents of the Clipboard at the insertion point and replaces any selection.
CTRL+W  Closes the selected workbook window.
CTRL+X   Cuts the selected cells.
CTRL+Y  Repeats the last command or action, if possible.
CTRL+Z  Uses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last
automatic correction when Auto Correct Smart Tags are displayed.
Function keys
F1         Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
F2        Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when
editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.
F3       Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function  dialog box.
F4  Repeats the last command or action, if possible.
CTRL+F4 closes the selected workbook window.
F5        Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6       Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area it switches to the next smart tag and displays its menu or message.
CTRL+F10 maximizes or restores the selected workbook window.
F11       Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12       Displays the Save As dialog box.
ARROW KEYS : Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region n in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last non blank cell in the same column or row as the active cell, or if the next cell is blank,
extends the selection to the next non blank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is selected.
When a sub menu is open or selected, these arrow keys switch between the main menu and the sub menu.
When a ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous command when a menu or sub menu is open.
When a ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop- down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE  Deletes one character to the left in the Formula Bar.  Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
Other useful shortcut keys
DELETE  Removes the cell contents (data and formulas) from selected cells without affecting cell  formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
END  Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.
column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used .
CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar,
CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not
affect the height of the formula bar.
ENTER  Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
CTRL+PAGE UP moves to the previous sheet in a workbook.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
ESC   Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
HOME  Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN : Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP  : Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR  In a dialog box, performs the action for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.    When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.
TAB  Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
With regards,

Prepared by : Engineer Mohammad Hamid Omer

2 responses to “Ms Excel V-2007 Short Cut Keys

  1. ډیر په زړه پوری خدای دی نور هم توفیق در کړی

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